employee delegation

February 7, 2010

Delegation – A Must-Read Introduction And Guide

When we delegate as managers, we create time and space for ourselves, to do more of what we alone can do best.

We add new opportunities to our people to develop their skills and evolve a much more capable workforce. What could be better…

The first thing to understand about delegation is that it simply does not happen on its own. As with any other kind of work that you have to complete, you will first need to learn how to manage a task properly yourself, so that when you do delegate it, the results will meet, if not exceed, your expectations.

There are a few essential steps that you will first of all need to understand, so as to be in a better position to delegate tasks effectively.

Communicating the activity outcomes clearly will ensure success. This means that you will need to start off by describing exactly what you expect the person to do, to specify when the job is to be completed and, of course, what kind of end results are necessary, on completion.

It is necessary for you to provide the context within which the work is to be performed. This in turn will mean that you will need to explain the reasons why you need the work done and its importance to the bigger picture of your workplace.

Finally, it’s worth sharing where there could be difficulties along the way and how these might be dealt with – if and when the complications arise.

It always pays to understand that you must be in agreement regarding the standards that you expect, in order to measure how successfully or otherwise the job has been completed. That said, obviously the standards that you require have to be achievable, as well as realistic.

Delegation – the free tool that gives you back your time and develops your people at the same time

What could be better than that?

Filed under Blog, Building the Future, Developing Your People, Managing Me by Martin

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January 7, 2010

Delegation for Managers – The Valuable Insights You Must Know

A critical aspect to properly delegating work, is understanding the need to grant some authority to the person to whom you are delegating the task.

This means that the employee to whom you are entrusting the job must take ownership, overcome roadblocks and be as self-sufficient in their work as you feel comfortable with.

To delegate work and tasks successfully also requires that you provide the employee with your complete support, identifying the resources that are necessary for the them to perform and complete the work entrusted to them.

At the same time, it also means that you must give sufficient backing by training and advising them, as well as provide all other necessary resources (such as time and materials), to ensure that as little as possible stands in the way of successful completion of the work to be delegated.

In the end, successful delegation means that you must be committed to getting the work done properly and you must also get your employee to agree to complete the work entrusted to them.

Properly done, delegating work is going to be beneficial to both a manager as well as their employee. In fact, the best managers use delegation creatively, helping their people grow with targeted delegated tasks, specially selected for them

By keeping your expectations realistic of the employees to whom you are delegating work to start with, they will grow into delegated tasks with confidence.

Remember, the most vital part of your role is to ensure that your people understand the task requirements and expectations clearly. Then you are much more the likely to get valuable results, with rapidly developing members of your team.

Filed under Blog, Building the Future, Developing Your People, Management Basics by Martin

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December 7, 2009

Delegation – The Win-Win Skill

It is well known that effective leaders are those people who understand what delegation is and who also have the required skills with which to delegate tasks effectively.

A manager who is not good at delegating tasks to their people, will soon find that they have start to burn themselves out and have frustrated employees too!

The hallmark of a strong leader is that it requires learning to let go and being strong enough to put your faith in others to do things that you do not need to do on your own.

You must also appreciate that there is a right way to delegate things and a wrong way to delegate tasks. The wrong way will lead to failure, whilst the correct ways will ensure success.

The first thing that you need to understand is what the valuable means of delegating tasks to team members is. Most of us do not know where to start and so will struggle and even end up with having too much work to do by ourselves.

Experience is however a great teacher and so by learning through trial and error methods you will soon get the hang of it. This in turn does mean having to practice delegating tasks regularly on a day-to-day basis.

The key to valuable delegation lies in being determined that you do not abdicate your responsibilities. And this in turn will mean that you need to realize that it is not enough to just ask someone to perform a task and then forget about the task or the individual who will be doing the job for you.

In fact, delegating tasks involves managing risk and also micromanaging it, yet not the person!

Win-win?

Of course you free yourself from tasks that others could do just as well, they in turn learn new skills and the challenge engages then and finally, with such a developing workforce, you will never again need to worry about your succession plan – your people will be fully skilled whenever you need them!

Filed under Blog, Developing Your People, Management Basics, Managing Me by Martin

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November 7, 2009

Delegation – All About Effective Management

As a manager, one vital thing you must do in order to delegate tasks or responsibilities, is make a list of activities that are worth delegating.

Then you will need to find a team member who you feel is best suited to doing the job at hand, even better if they can learn valuable skills along the way too.

Once you have that person in mind, you must then meet with them and identify the objectives and then create a clear plan of action (which should be realistic).

Don’t forget, be sure not to expect too much from the person to whom you are delegating the work the first time round. And you must always be on hand to help them should they run into difficulties.

Delegating tasks and responsibilities is something that you will be more effective with as you practice. Once you have learnt the fine art of delegating, you will soon find that you have more time on hand to devote to other and more important tasks.

At the same time you will find that your team of workers will also, once they get the hang of doing the things you have delegated to them, start becoming much more productive too, whilst enjoying these new challenges all the more.

Some of the things that will help you with active delegation include understanding basic leadership principles and learning that managing and leading are synonymous with delegating tasks.

You can also delegate better by developing your leadership skills whilst realizing that there will always be further room for improvement. So, don’t think that your job of delegating will end once you see your team members becoming more productive.

It is an ongoing skill that you will develop and evolve as you play with it!

Filed under Blog, Developing Your People, Management Basics, Managing Me by Martin

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